Bank Statements → QuickBooks
A client emails you fourteen months of scanned bank statements. AI reads them overnight — extracting every transaction, matching it to your chart of accounts, and reconciling against the statement's closing balance. Your team reviews in the morning. They review. They don't type.
The honest version
The fear with AI bookkeeping is that it quietly posts garbage to your books. That's not how this works. Nothing reaches QuickBooks until a human on your team approves it.
AI reads scanned or PDF statements — even messy, multi-page, multi-month batches — and extracts every line: date, description, amount, running balance.
Each transaction gets a confidence score and is matched to your chart of accounts based on your firm's rules and history. Low-confidence items are flagged for a closer look.
The extracted transactions are totaled and reconciled against the statement's closing balance — so you know the data is complete before anyone reviews it.
How it works
You keep your review process. AI just removes the typing, the tab-switching, and the late nights of manual data entry.
Scanned images, PDFs, or a client's emailed batch — however your statements come in, they go into the queue.
Transactions are extracted, confidence-scored, matched to your chart of accounts, and reconciled to the closing balance.
In the morning, your team sees a clean, reconciled queue. They review, adjust the flagged items, and approve.
Approved transactions post to QuickBooks — Desktop or Online. Nothing posts until your team says so.
Built around your firm
This isn't off-the-shelf software you bend your process around. We build it around your firm's banks, your clients, your chart of accounts, and your review workflow — then support it every month.
Tuned to the specific banks and statement layouts your firm and clients actually use — not a generic parser that guesses.
Matching follows your chart of accounts and categorization rules. The review queue fits the way your team already works.
A monthly subscription covers hosting, monitoring, tuning as your clients and banks change, and a real US-based team behind it.
Who it's for
If someone on your team spends hours typing bank transactions into QuickBooks, this is for you.
Onboard a new client's fourteen months of history without burning a week of staff time. Scale your book of business without scaling headcount.
Free your team from data entry so they spend time on review, advisory, and the work clients actually pay for.
Catch up months of neglected books quickly, or keep current without hiring a full-time bookkeeper for data entry.
Faster closes, fewer errors, and a reconciled audit trail on every statement processed.
Book a 30-minute demo. Bring a real (redacted if you like) bank statement, and we'll show you exactly how AI extracts, scores, matches, and reconciles it — and what a custom build for your firm would look like.
